Publication Ethics and Publication Malpractice Statement

 

Annual ERAZ conference is committed to the highest standards of publishing integrity and academic honesty as ensuring ethics in all its publications. The publication of an article in the ERAZ conference publications contributes to growth of knowledge.

Conformance to standards of ethical behavior is therefore expected of all parties involved: authors, editors, reviewers, and the publisher. The conference organizers will follow theΒ Committee on Publication Ethics (COPE)Β guidelines on how to deal with potential acts of misconduct.

Before submitting an abstract or full paper for review or reviewing a paper please make sure you have read this Publication Ethics and Publication Malpractice Statement.

These instructions will ensure we have everything required so your submitted work can move through peer review, production and publication smoothly. Please take the time to read and follow them as closely as possible, as doing so will ensure your paper matches the ethical requirements.

The ethic statements given here are based onΒ Elsevier policyΒ according toΒ Publishing Ethics Resource KitΒ for publishing ethics and malpractice statement, theΒ Cambridge journals ethical standards,Β COPE’s Best Practice Guidelines for Journal Editors, etc.

Duties of Authors

  • Reporting standards

Authors of original research should present an accurate account of the work performed as well as an objective discussion of its significance. Underlying data should be represented accurately in the manuscript. The manuscript should contain sufficient detail and references to permit others to replicate the work. Fraudulent or knowingly inaccurate statements constitute unethical behavior and are unacceptable.

  • Data Access and Retention

Authors may be asked to provide the raw data in connection with the manuscript for editorial review, and should be prepared to provide public access to such data and should in any event be prepared to retain such data for a reasonable time after publication.

  • Originality and Plagiarism

Authors should ensure that they have written entirely original works, and if they have used the work and/or words of others, that this has been appropriately cited.

Text Recycling (Self-Plagiarism): Authors should not submit previously published work or reuse parts of their own previous work without appropriate citation. It is acceptable to submit a more developed work including novel contributions in order to present a research or a project at various stages of its evolution. In all cases authors should cite the previous work.

  • Using Third-Party Material in your Paper

You must obtain the necessary permission to reuse third-party material in your article. The use of short extracts of text and some other types of material is usually permitted, on a limited basis, for the purposes of criticism and review without securing formal permission. If you wish to include any material in your paper for which you do not hold copyright, and which is not covered by this informal agreement, you will need to obtain written permission from the copyright owner prior to submission.

  • Multiple, Redundant or Concurrent Publication

Authors should not in general publish manuscripts describing essentially the same research in more than one primary publication. Submitting the same manuscript to more than one publisher concurrently constitutes unethical publishing behavior and is unacceptable.

  • Acknowledgement of Sources

Proper acknowledgment of the work of others must always be provided. Authors should cite publications that have been influential in determining the nature of the reported work.

  • Authorship of the Paper

Authorship should be limited to those who have made a significant contribution to the conception, design, execution, or interpretation of the reported study. All those who have made significant contributions should be listed as co-authors. In case there are others who have participated in certain substantive aspects of the research project, they should be acknowledged or listed as contributors. The corresponding author should ensure that all appropriate co-authors and no inappropriate co-authors are included in the paper, and that all co-authors have seen and approved the final version of the manuscript and have agreed to its submission for publication.

  • Disclosure and Conflicts of Interest

Authors should disclose in their manuscript any financial or other substantive conflict of interest that might be construed to influence the results or interpretation of their manuscript. All sources of financial support for the project should be disclosed.

  • Fundamental errors in published works

When authors discover a significant error or inaccuracy in his/her own published work, it is the author’s obligation to promptly notify the editor or publisher and cooperate with the editor to retract or correct the paper.

Duties of Reviewers

  • Contribution to Editorial Decisions

Peer review assists the editor in making editorial decisions and, through editorial communications with authors, may also assist authors in improving their manuscripts.

  • Promptness

Any invited referee who feels unqualified to review the research reported in a manuscript or knows that its prompt review will be impossible, should notify the editor and decline the invitation to review.

  • Confidentiality

Any manuscripts received for review must be treated as confidential documents. They must not be shown to or discussed with others except as authorized by the editor.

  • Standards of Objectivity

Reviews should be conducted objectively. Personal criticism of the author is inappropriate. Referees should express their views clearly with supporting arguments.

  • Acknowledgement of Sources

Reviewers should identify relevant published work that has not been cited by the authors. Any statement that is an observation, derivation, or argument that has been previously reported should be accompanied by the relevant citation. A reviewer should also inform the editors of any substantial similarity or overlap between the manuscript under consideration and any other published paper of which they have personal knowledge.

  • Disclosure and Conflict of Interest

Privileged information or ideas obtained through peer review must be kept confidential and not used for personal advantage. Reviewers who have conflicts of interest resulting from competitive, collaborative, or other relationships or connections with any of the authors, companies, or institutions connected to the manuscripts should decline the invitation to review.

Duties of Editor

  • Publication decisions

The editor is responsible for deciding which of the submitted manuscripts should be published. The editor may be guided by the policies of the editorial board and constrained by such legal requirements as shall then be in force regarding libel, copyright infringement and plagiarism. The editor may confer with other editors or reviewers in making this decision.

  • Fair play

Editor should evaluate submitted manuscripts exclusively on the basis of their academic merit without regard to author’s race, gender, sexual orientation, religious belief, ethnic origin, citizenship, or political philosophy of the authors.

  • Confidentiality

Editor and editorial staff will not disclose any information about a submitted manuscript to anyone other than the corresponding author, reviewers, potential reviewers, other editorial advisers, and the publisher, as appropriate.

  • Disclosure and conflicts of interest

Unpublished materials disclosed in a submitted manuscript will not be used in editor’s own research without the author’s explicit written consent.

ERAZ conference organizer and the publisher shall guarantee the high technical and professional quality of the publications and that good practice and ethical standards are maintained. If any of the above mentioned unethical behaviors are identified, an investigation will be initiated and pertinent actions will be taken.

Handling of Research Misconduct

The ERAZ Conference and its editorial team take research integrity and publication ethics extremely seriously. Reasonable steps are taken at all stages of the editorial and peer review process to identify, prevent, and address research misconduct, including but not limited to:

  • Plagiarism and self-plagiarism,

  • Citation manipulation,

  • Data fabrication or falsification

  • Image manipulation,

  • Misrepresentation of authorship,

  • Undisclosed conflicts of interest.

Under no circumstances does ERAZ encourage, support, or knowingly permit any form of research misconduct.

All submitted manuscripts are subject to editorial screening, peer review, and, where necessary, plagiarism detection and verification procedures.

Allegations of Research Misconduct

If the publisher, editors, or Scientific Committee become aware of any allegation of research misconduct related to a submitted or published article, the matter will be handled with seriousness, confidentiality, and impartiality.

ERAZ follows the principles and procedural guidance of the Committee on Publication Ethics (COPE) or equivalent internationally recognized standards when investigating and responding to allegations of misconduct.

This may include:

  • Requesting clarifications or evidence from the author(s),

  • Consulting independent experts,

  • Contacting relevant institutions, if necessary,

  • Issuing corrections, expressions of concern, or retractions,

  • Withdrawing or removing articles where appropriate.

Editorial Responsibility

Editors and members of the Scientific Committee are committed to:

  • Acting objectively and fairly,

  • Preventing unethical behavior,

  • Protecting the integrity of the scholarly record,

  • Ensuring that no misleading, manipulated, or fabricated research is knowingly published.

Ethical Oversight

The ERAZ Conference ensures continuous ethical oversight of all editorial, peer review, and publication activities. Responsibility for ethical oversight lies with the Editors, the Scientific Committee, and the Publisher, who jointly monitor compliance with ethical standards before, during, and after publication.

Ethical oversight includes, but is not limited to:

  • Monitoring the integrity of the peer review process,

  • Ensuring fair and unbiased editorial decisions,

  • Preventing research misconduct,

  • Managing conflicts of interest,

  • Investigating ethical concerns,

  • Implementing post-publication actions when necessary.

The purpose of ethical oversight is to safeguard the credibility of the scholarly record and maintain trust among authors, reviewers, readers, and the academic community.

Archiving and Digital Preservation

The annual ERAZ conference ensures the long-term preservation of its publications through systematic deposit with the National and University Library of Serbia and secure digital archiving. This guarantees continued access to published content, even in the event that the conference or its website ceases operation.

Complaints and Appeals

ERAZ conference recognizes the right of authors, reviewers, and readers to raise concerns regarding editorial decisions, peer review conduct, ethical matters, or potential misconduct.

Complaints

Complaints may relate to, but are not limited to:

  • Alleged editorial bias or unfair treatment,

  • Reviewer misconduct or unprofessional behavior,

  • Ethical concerns regarding a submitted or published article,

  • Procedural irregularities.

All complaints will be handled confidentially, impartially, and seriously.

Upon receiving a complaint, the Editors and/or Scientific Committee will:

  • Acknowledge receipt of the complaint,

  • Review the matter objectively,

  • Request additional information if necessary,

  • Consult independent experts where appropriate,

  • Reach a reasoned decision.

Appeals

Authors have the right to appeal editorial decisions if they believe that a decision was based on a factual misunderstanding, procedural error, or ethical concern.

Appeals must:

  • Be submitted in writing,

  • Clearly state the grounds for appeal,

  • Provide supporting evidence or arguments.

Appeals will be reviewed by the Editors and, where appropriate, the Scientific Committee. The decision after an appeal is final.

Data Sharing and Reproducibility

The ERAZ conference supports transparency, openness, and the reproducibility of research.

Authors may be asked to provide raw data, materials, or methodological details in connection with their manuscript for editorial or peer review purposes. Authors are encouraged, where possible and appropriate, to make their data publicly available through recognized repositories.

Exceptions may apply in cases involving:

  • Confidential or sensitive data,

  • Legal or ethical restrictions,

  • Privacy or data protection concerns.

In such cases, authors must clearly state the reason for any restrictions.

Authors are expected to describe their methods in sufficient detail to allow other researchers to replicate or verify the results.

Post-Publication Discussions, Corrections, and Retractions

ERAZ is committed to maintaining the integrity of the scholarly record after publication.

Post-Publication Discussions

Readers, authors, and reviewers may submit comments, concerns, or requests for clarification regarding published articles. All post-publication communications are handled by the Editors.

Corrections

If minor errors are identified that do not invalidate the findings of a paper, a correction notice may be issued.

Expressions of Concern

If serious concerns arise that require investigation but are not yet resolved, an expression of concern may be published.

Retractions

Articles may be retracted if they are found to contain:

  • Plagiarism,

  • Fabricated or falsified data,

  • Serious methodological errors,

  • Unethical research practices,

  • Legal violations.

Retractions are issued to correct the scholarly record, not to punish authors.

For more information about best publishing ethical behaviors, authors are referred to theΒ Committee on Publication Ethics (COPE) guidelines:Β 

http://publicationethics.org/resources/guidelines

ERAZ conference publications (Conference Proceedings, Selected Papers and Book of Abstracts) are licensed under aΒ Creative Commons Attribution-NonCommercial 4.0 International License.